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Rose Lanham

New Technology Solutions Every Event Planner Should Check Out

May 24 2013, 06:00 AM by

 

Retweet this or any post in Benchmark Presents: A Series on Fortunate Events to win an iPad Mini.

Event planners are juggling enough information in their heads and it’s nice when we find easy to use technologies to help us be more efficient. Below are seven easy to use resources we feel are worth checking out:

No longer do we need the email ping-pong between 6 team members trying to find a time to meet at Starbucks. Post the options and let your team note their availability on Doodle. Everyone can take a vote for their preferred times or venues. Put anything to vote and cut out the emails. Brilliant.

Seating arrangements could be the least favorite job of any wedding planner or events director the night before an event. Although you will still have to make tough calls on who sits where Perfect Table Plan allows users to upload an excel list of guest names and then drag/drop them to various tables. You can set the system to show various table shapes and sizes and can share the “layout” with your clients, and then make the edits on the spot. Love this.

Webcasting used to be a huge expense and production, requiring specialized teams and big dollars. Private webcasting is now accessible to everyone thanks to Event-Cast. Armed with an iPhone or iPad, you can now set up a webcast in minutes and send or post a link to your audience. Weddings, corporate sales meetings and sporting events can all be easily streamed starting at $2/hour (first event free).

Event planners live in a mobile world and Meet.fm was created to streamline communication and collaboration between business teams and their clients. Meet.fm allows you to create a branded “online meeting room” if you will, for each of your events by providing a simple live file sharing, screen sharing and video conferencing resource. Perfect for hosting virtual team meetings, Meet.fm also provides a virtual folder for speakers to drop those large PPT presentations or vendors to submit proposals. Some event planners use this product to showcase their past work in a “gallery” format, creating a mini-website with large photos that is easily updated, without a web developer. Free plans are available for small groups.

Managing “to do” lists for an event has never been easier than with Asana. You can create “projects” for each event and then assign tasks with due dates to appropriate team members within each event. Better than excel, each task has room for comments and you can easily sort the tasks by due date, priority, project or team members. The user-friendly interface makes for a very pleasant experience. Cheers to organized planning!

While this product lives offline, we thought it was worth mentioning stationary giant Tiny Prints now offers a business line where you can design cards with your corporate or event logos online in minutes. Their customer service is top notch and their designers are available to help if needed with custom orders. From holiday cards to thank you notes you can improve your company image with this easy to use site.

Posted in Benchmark Series & Contests, Event Marketing, A Series on Fortunate Events

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